CRM built for camps
Every camp, organizer, and repeat customer with contact, notes, and what they ordered last year. Know who to call and who still owes you, without scrolling three phones.
For the people who supply the playa
The back office your playa business never had.
Ice, water, fuel, power, shade, RVs, bikes, build crews, sound, refrigeration: you keep the camps alive. Campmate gives you the system to run it like a real business, instead of crumpled receipts and a phone full of half-finished texts.
Win the work
CRM, quotes, bookings, reputation
Run the operation
Inventory, staff, dispatch, offline
Get paid
Payments, invoices, reconciliation
The reality today
You are running a six-figure operation on a phone and a clipboard.
Most playa vendors have no system. Orders come in by text. Quotes get promised verbally and forgotten. The cash box never quite matches the jobs. Who owes what after exodus is anyone’s guess. It works, barely, until the year it doesn’t.
You know your trade cold. You should not have to be a bookkeeper, dispatcher, and collections agent at 2am in a dust storm too.
- Today“Yeah, 4 pallets, I'll text you the price”
- TodayThree phones, one of them dead, all the contacts
- TodayA cash box that never reconciles
- With CampmateA quote, a booking, a delivery window, a paid invoice
Win the work
Stop losing money before the job even starts.
The deal, the customer, and the history, in one place instead of scattered across texts.
Quotes and bookings
Turn a text thread into a real quote in under a minute. Bookings carry delivery windows for build week and event week, so nobody is guessing when the truck shows up.
Year over year history
Reorder from last season in two taps. Last year's pricing, “this camp always wants 4 pallets,” the contact who actually answers. Build on every burn instead of starting blank.
Reputation that travels
Reviews from the camps you served, carried across years and events. Good work compounds instead of evaporating the second exodus clears.
Run the operation
Know what you have, where it goes, and who's moving it.
The logistics layer the playa demands, designed for zero bars and a city with no street addresses.
Inventory and assets
Ice pallets, fuel, water, generators, shade, RVs, bikes. Track what is out, what is back, and what is running low before the playa catches you short.
Staff and scheduling
Who is driving the water truck at 6am. Shift schedules, hours, and 1099 contractor records, instead of a group text and a prayer.
Dispatch and delivery
Camps live at 7:30 and E, not a mailing address. Route your trucks, time your drops, and hand each driver a manifest that makes sense in the dust.
Offline-first field app
The playa has no signal. Take orders, log deliveries, and capture signatures with zero bars; everything syncs the moment you are back in range.
Get paid
Close the books without chasing people for a month.
Less cash to count, fewer “I'll get you next week,” and a ledger that reconciles itself.
Payment processing
Take deposits and payments by card, before the event or right at the tailgate. Card on file means less cash to count and fewer collections calls.
Invoicing and receivables
Send a clean invoice, set automatic reminders, and see exactly who still owes you after exodus. No more reconstructing the week from memory.
Bank reconciliation
Match deposits to invoices automatically and reconcile the cash box against what you actually delivered. Books that close themselves.
Job profitability
Track fuel, labor, and supplies against each job, so you finally know which gigs make money and which ones you should stop saying yes to.
Stay legit
Paperwork that holds up when something comes back broken.
Contracts and compliance you can actually find, with reminders before anything lapses.
Contracts and e-sign
Rental agreements, liability waivers, and damage deposits with real signatures. Terms that hold up when a generator comes back fried and the deposit conversation starts.
Compliance and documents
Insurance certificates, permits, DMV and vehicle paperwork, with reminders before anything expires. Never lose a gig to a lapsed COI.
Why Campmate, not generic software
QuickBooks doesn’t know where 7:30 and E is.
You could stitch together five subscriptions that were never built for a city that disappears every September. Or you could use the one that was built for it, next to the camps you already work with.
The camps you serve are already here
Booking requests come to you from camps already running on Campmate, instead of waiting on a text you might miss. The demand and the supply finally share an address.
It speaks playa, not street
Placement in clock-and-letter coordinates, art-car routes, build-week versus event-week windows. Logistics that assume Black Rock City, not a suburb with parcels.
It works with no signal
Built offline-first because the playa is. Capture everything in the field; it syncs itself the moment you have a bar.
It compounds every year
Customers, pricing, crews, and reputation carry forward. Every season you start ahead of where you finished the last one.
Vendor tools are in early access
Tell us what your season actually looks like.
We are building this with vendors, not for an imaginary one. Get in early and help shape the tools around how you really run the playa.